ExpoTrack Overview

Event Manager	view interface
Registrants Add New Registrants Advanced Search/Query Registrants View Registrant Records Add Notes and Timestamp within Registrant Records Select and apply or modify choices for event functions & special events, offsite tours and technical visits Associate Registrants with company/organization Email Registrants Exhibitors Add New Exhibitor Advanced Search/Query Exhibitors View Exhibitor Records Add Exhibitor Registration Details Booth Info Exhibitor Special Needs Email Exhibitors Sponsors Add Sponsorship Category Define Sponsorship Value Bill Sponsor Functions & Special Events Define up to five categories of functions and special events Add individual events within each of the five categories Define minimum and maximum capacity for each, including fees, dates, times, locations Exhibit Space Create Exhibit Zones Create and assign booths Accommodation Add Hotels Define Room Type and Cost Assign rooms to registrants/attendees Download Online Registration Data connect to the Expotrack server to download new online registrations directly into the database send the approved registrants an automatic personalized email confirmation letter.
Contacts Manager	view interface
Contacts Search/Add/Modify/Delete Companies Search/Add/Modify/Delete
Programme Manager	view interface
Agenda Build the event agenda – times, dates, room locations, presenters, papers and sessions Presenters Create list of presenters/speakers with session dates, times, locations and a/v requirements
Administration Center	view interface
Modify Events Add, Modify, Delete Events Reports Choose form a list of predefined reports to preview, print and/or export data Use the event database to automate correspondence with mail-merges, generate badges, signage, lists, etc., by linking from standard office spreadsheet and word processing applications. Financial Show financial information on registrants, attendees, exhibitors and sponsors, showing total charges, amount paid and balance owing Preview and print invoices or save data to file To-Do List Record and preview items to be done, assign them to staff with a due date and send email reminders E-Mail Center Create fully customizable email templates and distribution lists, that allow merge fields for individual personalization of mass email messages Registration Setup Create Registrant Types for your event (e.g., early registrant, late registrant, etc.), including cost, capacity/forecast attendance, and effective start and end dates for that registrant type. Registrant Categories Create up to five Registrant Categories with unlimited entries in each category to track registrants by industry, job type, etc. Exhibitor Categories Create up to five Exhibitor Categories with unlimited entries in each category to track registrants by industry, job type, etc.